ROC Filing

ROC Filing Consultant in Gujarat

L & C TechFin Advisory Pvt Ltd provides expert ROC filing services in Gujarat, ensuring that businesses comply with regulatory requirements seamlessly. Every company, whether Public, Private, Section-8, Producer, or any other entity incorporated under the Companies Act, 2013, must file their annual Financial Statements and Annual Return within the prescribed timelines:

• 30 days from the conclusion of the Annual General Meeting (AGM) for e-form AoC-4 or e-form AoC-4 (CFS), as applicable.

• 60 days from the conclusion of the AGM for e-form MGT-7.

Why Choose L & C TechFin Advisory Pvt Ltd?

• Expert guidance on ROC compliance

• Hassle-free filing process

• Avoidance of penalties and legal complications

An Overview

The Annual General Meeting (AGM) is conducted annually:

• The first AGM must be held within 9 months from the end of the first financial year.

• Subsequent AGMs must be conducted within 6 months from the closing of the financial year, with a deadline of 30th September for most companies.

The Registrar of Companies (ROC) operates under the Ministry of Corporate Affairs (MCA), India. As per Sections 129 and 137, read with Rule 12 of the Company (Accounts) Rules, 2014, and Section 92 of the Companies Act, 2013, companies must file their audited financial statements with the ROC. Failure to comply may lead to penalties and legal repercussions.

ROC Filing Process

The ROC filing process includes the following steps:

Step 1: Board Meeting

• Approval of financial statements by the auditor.

• Authorization of Directors or Company Secretary to prepare the Board Report and Annual Return.

Step 2: Approval of Draft Reports

• A subsequent Board Meeting is held to approve the financial statements, Board Report, and Annual Return.

Step 3: Conducting the AGM

• The AGM is conducted for shareholder approval of financial statements and other resolutions.

Documents Required for ROC Filing

To ensure smooth ROC filing, the following documents must be submitted:

• Adopted Financial Statements (Balance Sheet, Profit & Loss Account, and Cash Flow Statement) in e-form AoC-4.

• Board Report and annexures in e-form AoC-4.

• List of Members as on the end of the Financial Year in e-form MGT-7.

• Cost Audit Report (if applicable) in Form CRA-4.

Step-by-Step ROC Filing on MCA Portal

1. Download Forms

   • Download e-forms AoC-4 and MGT-7 from the MCA portal.

2. Fill & Attach Documents

   • Complete the forms and attach the required PDF/XML documents.

   • Add Digital Signatures of the Director and practicing professionals.

3. Register on MCA Portal

   • Register as a business user or registered user.

   • Log in using the User ID and password.

4. Upload E-Forms

   • Navigate to the Upload E-Forms section and select the signed forms.

5. Payment & SRN Generation

   • Pay using Net Banking, Debit Card, or Credit Card.

   • Upon successful payment, an SRN (Service Request Number) is generated.

6. Tracking Application Status

   • Use the SRN to track the transaction status on the MCA portal.

Important ROC Filing Forms & Due Dates

Key Points to Remember

• Board Meeting Notice: Issued 7 days in advance with an acknowledgment.

• Financial Statements Signing: As per Section 134, must be signed by the Chairperson, or two Directors (including the MD/CEO).

• AGM Notice: As per Section 101, a 21-day clear notice must be sent to members, auditors, and directors.

• Books of Accounts: As per rules, companies must maintain books at their registered office, or file AOC-5 if stored elsewhere.

• Use Updated MCA Forms: Always ensure the latest form version is used.

Conclusion

Companies registered under the Companies Act, 2013 must file their Audited Financial Statements and Annual Returns with the ROC through the MCA portal within due dates to avoid penalties. L & C TechFin Advisory Pvt Ltd offers end-to-end ROC filing services in Gujarat, ensuring seamless compliance.

Get in Touch for Expert ROC Filing Assistance!